Uganda: Grant and MEAL Coordinator

Organization: Danish Refugee Council
Country: Uganda
Closing date: 31 Jul 2017

BACKGROUND

The Danish Refugee Council (DRC) is an international non-governmental organization, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world. In Uganda, the DRC programme provides comprehensive assistance and protection to refugees and other vulnerable populations, supports durable solutions to protracted displacement and works to reduce armed violence (for more information go to www.drc.dk)).

All projects implemented by DRC are monitored / evaluated in accordance to Monitoring, Evaluation and Learning policy

About ECHO Project

The Danish Refugee Council (DRC) is presently leading a Consortium of four NGOs (DRC, LWF, Windle Trust Uganda and REACH) which has been selected to implement a program in West Nile to provide lifesaving and sustainable WASH, livelihoods and education services to South Sudanese refugees and surrounding host communities. The Consortium is implementing a 1-year project funded under the European Commission, European Civil Protection and Humanitarian Aid Operations – ECHO, to respond to refugee settlements and host communities in West Nile of Uganda.

Purpose

The Grant and MEAL Coordinator is responsible for ensuring grants compliance as per the DRC and donor policies and regulations. She/he will ensure grant reports to each specific Donor are produced within deadline. She/he will ensure day to day financial and grants support to the implementation of the Consortium projects and other projects as required. The Grant and MEAL coordinator will also supports the monitoring, evaluation and learning of the project implemented in Consortium in all locations. The MEAL Coordinator will support impact assessment work for such Project and ensure that impact narratives are communicated to key stakeholders

KEY DUTIES AND RESPONSIBILITIES:

  1. Grant management

  2. Disseminate relevant and required conditions of the grants to the project owners and other responsible.

  3. Coordinate with the Area Managersand Consortium partners to ensure that funds are being spent correctly as per the regulation of the grant and reports are produced timely.

  4. Establish the specific requirements of the all grants and ensure these are followed by the various stakeholder involved in implementation of the project grants.

  5. Support internal and external audits and project verifications.

  6. Ensure recommendations from audit reports related to program are implemented in collaboration with the program managers.

  7. Participate in the budget follow up meeting and support in monitoring budget burn rates and recommend appropriate action on any significant variances (+/-10%). Notify Area Managers of any red flag in expenditure levels 2.Reporting

  8. Ensure that narrative and financial reports are prepared by the relevant responsible person before the deadline and is consolidated. Strictly ensure that Donor deadlines are adhered to.

  9. Send frequent reminders of Donor reporting deadlines well in advance to the project owners and other stakeholders.

  10. Consolidate and QA the reports provided by the stakeholders and send it to Donor.

  11. Document the submitted reports both in physical files and electronic archives.

  12. Ensure correct format, forms and other annexes are complete before sending the reports to Donors.*

  13. Monitoring Evaluation and Learning*

  14. Contribute to development and maintenance of overall M&E frameworks/system for project implemented in Consortium in accordance with DRC minimum operational procedures for MEL and DRC evaluation policy and in collaboration with partners

  15. Participate in and lead data collection in the field

  16. Facilitate training of data collectors and relevant country staff on M&E

  17. Support and facilitate data analysis

  18. Support monthly and quarterly reporting (specifically aggregation of outputs)

  19. Responsible for development of M&E plans for all projects at inception

  20. Management of data entry, data store and databases for all M&E data

  21. Responsible for implementation of M&E plans, including management of outcome and impact assessment and Produce impact monitoring reports for Consortia’s internal use as well as for Donor reporting for each project cycle

  22. Ensure dissemination of findings from evaluations

  23. Plan and develop detailed data collection tools, ensure that data collection is scientific, and defendable.

  24. Undertake field-monitoring missions to assess progress of the project implementation using standard monitoring and evaluation tools and methodologies.

  25. Provide appropriate and facilitative administrative follow-up actions to ensure effective application of monitoring and reporting tools

  26. Support the project Managers in facilitating assessments and studies led by external consultant.

  27. Ensure the compilation of human stories and other printed materials to assist the visibility of projects in collaboration with Communication and Advocacy Coordinator.

  28. Participate in/take lead in documenting of all learning initiatives of the consortium by compiling lessons learnt ,promising practices and best practices

ABOUT YOU

The desired candidate must be able to conceptualize and articulate DRC vision and have the strong oral and written communication skill required to translate the vision into tangible action. The incumbent is expected to have extensive donor, government and partner engagement experiences.

Experience and understanding of refugee and displacement issues is an advantage and ideally the candidate will have a good understanding of the region.

In this position, you are expected to demonstrate each of DRC’ five core competencies:

i. Striving for excellence: You focus on reaching results in a fast paced environment

ii. Collaborating: You lead initiatives and processes by involving relevant parties and encouraging feedback.

iii. Taking the lead: You take ownership and initiative while setting high standards

iv. Communicating: You listen to other stakeholders and staff; and you communicate concisely and persuasively

v. Demonstrating integrity: You act in line with DRC’s vision and values.

QUALIFICATIONS

  • Degree in social planning, development studies, monitoring and evaluation or any other relevant education background with at least 5 years work experience in management position in INGOs.
  • Excellent knowledge in Monitoring and evaluation system and processes.
  • Knowledge and experience of working with Echo and DFID.
  • Possess strong analytical and conceptual skills.
  • Proactive, stable and robust character and a good team player.
  • Excellent communication skills, calm and a good sense of humor.
  • Excellent interpersonal skills and demonstrated ability to establish effective working relations at all levels.
  • Excellent verbal and written communication skills in English

GENERAL

Commitments:

DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework into the work of DRC

CONDITIONS

Availability: Immediately

Duty station: Kampala-Uganda with frequent travel to field locations (50%)

Reporting: this position reports to ECHO consortium manager.

Contract: 1 year contract dependent on both funding and performance. Salary and conditions in accordance with the Danish Refugee Council’s Terms of National staff.

How to apply:

Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post.

We only accept applications sent via our online-application form on www.drc.dk under Vacancies.

Please forward the application and CV, in English through the online application on www.drc.dk under vacancies no later than 31st July 2017.

If you have questions or are facing problems with the online application process, please contact job@drc.dk.

For general information about the Danish Refugee Council, please consult www.drc.dk.

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Uganda: Advocacy and Communication Coordinator

Organization: Danish Refugee Council
Country: Uganda
Closing date: 31 Jul 2017

BACKGROUND

The Danish Refugee Council (DRC) is an international non-governmental organization, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world. In Uganda, the DRC programme provides comprehensive assistance and protection to refugees and other vulnerable populations, supports durable solutions to protracted displacement and works to reduce armed violence (for more information go to www.drc.dk)).

All projects implemented by DRC are monitored / evaluated in accordance to Monitoring, Evaluation and Learning policy

About ECHO Project

The Danish Refugee Council (DRC) is presently leading a Consortium of four NGOs (DRC, LWF, Windle Trust Uganda and REACH) which has been selected to implement a program in West Nile to provide lifesaving and sustainable WASH, livelihoods and education services to South Sudanese refugees and surrounding host communities. The Consortium is implementing a 1-year project funded under the European Commission, European Civil Protection and Humanitarian Aid Operations – ECHO, to respond to refugee settlements and host communities in West Nile of Uganda.

Purpose

The role of the Communications and Advocacy Coordinator is to lead the team in delivering vital information and communication that enable excellent media and fundraising activities for the Uganda Country Office and Consortium partners. He/she will be responsible for implementing a comprehensive media, advocacy and communications strategy, ensuring smooth flow of information, good relations with high profile visitors and the media, and high-quality reporting to showcase DRC Uganda’s activities and achievements. Additionally, the Advocacy, Communications and Media Manager will work closely with the Regional Office in Nairobi to ensure that external messaging and image are

KEY DUTIES AND RESPONSIBILITIES:

  1. Media And Communications

  2. Implement communication activities including facilitating media visits and working within incoming media and communications surge support during emergencies

  3. Ensure that the branding and communication guidelines of DRC are uniformly and consistently followed across the Uganda Country Office

  4. Proactively develop a high profile for DRC Uganda through the production of high quality, well researched and well written products (in a variety of mediums) reflective of the dual mandate portfolio, responding quickly and appropriately to external requests for information, especially in emergencies.

  5. Develop and deliver a clear and effective system for internal communications including the dissemination of newsletters and other documents and publications for stakeholders.
    2. Advocacy

  6. Lead the development of an advocacy strategy for the Uganda Country Office and Consortiums led by DRC.

  7. Support programme leadership to articulate their top priority advocacy objectives in line with the CO Results Contract and regional advocacy and communication strategy.

  8. Identify key opportunities and events for DRC Uganda to position itself as the leading organization for refugee and solutions programming issues in Uganda.

  9. Ensure that DRC receives national recognition for achieving proven and innovative national impact from well-managed solutions programmes and emergency response.

  10. Support country management and other programme staff in their work, including development of a plan for achieving their priority advocacy objectives in both an emergency and development context. This should include guidelines on the meaningful and safe participation of beneficiaries in advocacy and communications.

  11. Be an active member of the Advocacy platforms and appropriate forums.

  12. Initiating and supporting materials to achieve common advocacy goals

  13. Work closely with the Regional Advocacy and Communications team in delivering materials, formulating policies, providing regular taking points, briefings and updates and helping to plan and support DRC representation at major national and international events

ABOUT YOU

The desired candidate must be able to conceptualize and articulate DRC vision and have the strong oral and written communication skill required to translate the vision into tangible action. The incumbent is expected to have extensive donor, government and partner engagement experiences.

Experience and understanding of refugee and displacement issues is an advantage and ideally the candidate will have a good understanding of the region.

In this position, you are expected to demonstrate each of DRC’ five core competencies:

i. Striving for excellence: You focus on reaching results in a fast paced environment

ii. Collaborating: You lead initiatives and processes by involving relevant parties and encouraging feedback.

iii. Taking the lead: You take ownership and initiative while setting high standards

iv. Communicating: You listen to other stakeholders and staff; and you communicate concisely and persuasively

v. Demonstrating integrity: You act in line with DRC’s vision and values.

QUALIFICATIONS

  • Minimum of 5 years in management experience in a media or an NGO environment, with experience in successfully leading the development and implementation of communication and campaign strategies for an international humanitarian organisation, preferably in the region
  • Previous experience working with national and international media, ideally in a similar strategic role
  • Experience of leading communication activities in refugee context
  • Experiencing building a media network and excellent digital and social media skills and understanding of how it can be used to further our work
  • Ability to present complex information in a succinct and compelling manner.
  • Experience of building personal networks, resulting in securing significant new opportunities for the organization
  • Proven ability to prioritize tasks, meet deadlines and work with limited supervision
  • Proactive, stable and robust character and a good team player.
  • Excellent communication skills, calm and a good sense of humor.
  • Excellent interpersonal skills and demonstrated ability to establish effective working relations at all levels.
  • Excellent verbal and written communication skills in English

GENERAL

Commitments:

DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework into the work of DRC

CONDITIONS

Availability: Immediately

Duty station: Kampala-Uganda with frequent travel to field locations (50%)

Reporting: Head of Programs and ECHO consortium manager.

Contract: 1 year contract dependent on both funding and performance. Salary and conditions in accordance with the Danish Refugee Council’s Terms of National staff.

How to apply:

Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post.

We only accept applications sent via our online-application form on www.drc.dk under Vacancies.

Please forward the application and CV, in English through the online application on www.drc.dk under vacancies no later than 31st July 2017.

If you have questions or are facing problems with the online application process, please contact job@drc.dk.

For general information about the Danish Refugee Council, please consult www.drc.dk.

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Uganda: ECHO Finance Coordinator, Uganda

Organization: Danish Refugee Council
Country: Uganda
Closing date: 31 Jul 2017

BACKGROUND
The Danish Refugee Council (DRC) is a humanitarian, non-governmental, non-profit organization founded in 1956 that works in more than 30 countries throughout the world. DRC provides direct assistance to conflict-affected populations – refugees, internally displaced people (IDPs) and host communities across the world. The organization has a global annual turnover of US$ 200 million.

In Uganda, DRC has been working for the protection of refugees and IDPs since 1999. DRC has actively protected men, women and children who were displaced due to wars within Uganda and in the wider Great Lakes region, and provided them with sustainable livelihoods solutions and other basic services.

ABOUT ECHO PROJECT
The Danish Refugee Council (DRC) is presently leading a Consortium of four NGOs (DRC, LWF, Windle Trust Uganda and REACH) which has been selected to implement a program in West Nile to provide lifesaving and sustainable WASH, livelihoods and education services to South Sudanese refugees and surrounding host communities. The Consortium is implementing a 1-year project funded under the European Commission, European Civil Protection and Humanitarian Aid Operations – ECHO, to respond to refugee settlements and host communities in West Nile of Uganda.

PURPOSE
The Finance coordinator will provide day-to-day financial and grants support to the implementation of the ECHO project. The incumbent will also be responsible for ensuring grants compliance as per the DRC and donor policies and regulations and will also support the financial administration of the EU project. The jobholder will act as the main contact point in relation to fund accountability and documentation received from ECHO consortia partners.

KEY DUTIES AND RESPONSIBILITIES

  1. Finance:*Finance Control:*

  2. Manage all financial aspects of the ECHO project in line with EU requirements.

  3. Oversee financial aspect of sub-grant tracking and subcontracting, ensuring forward planning and preparation for donor reporting, adherence with EU and consortium requirements and timelines and timely submission of sub-grantee reports from the partner organizations.

  4. Work in liaison with the Senior Finance Officer ensures that financial management systems and records are effective and robust in order to identify and protect the assets and interests of the consortium.

  5. Consolidate cash flows, reporting templates, financial plans and amendments throughout the project life.

  6. Maintain an adequate filing system for all financial and accounting deliverables to ensure ease of access during internal/external audit.

  7. Monitor budget burn rates and recommend appropriate action on any significant variances (+/-10%). Notify the ECHO Project Manager of any red flag in expenditure levels.

  8. Participate in a procurement committee as and when needed.

Financial Reporting:

  • Consolidate financial reports, fund requests and budgets in a timely fashion.
  • Ensure that all financial records and accounts are compiled on time, accurately and in line with international accounting standards and donor regulations.
  • Ensure all consortium members submit accurate timesheets.
  • Maintain accounting records of the consortium partners this includes review of the partner booking and documentation relating to ECHO as well as ensuring correct coding of expenses into DRC books of accounts.
  • Follow up on timely implementation of the recommendations to remedy significant variances. 2. Grant:

Administration of Donor Grants:

  • Disseminate relevant and required conditions of the grant to the project owner and other responsible.

  • Work closely with the Area Managers to ensure that funds are being spent correctly as per the regulation of the grant and reports are produced timely.

  • Establish the specific requirements of the ECHO grant and ensure these are followed by the various stakeholder involved in implementation of the project grants.

  • Ensure that the relevant documents including grant agreements, annexes, reports, project correspondence are up-to date both in hard copy files within DRC archive and on online grant management system (GMS).

  • Ensure in-country authority delegation for the ECHO project is signed and duly updated, and archived.

  • Support internal and external audits and project verification.

Reporting:

  • Ensure that reports are prepared by the relevant responsible person before the deadline and is consolidated. Strictly ensure that Donor deadlines are adhered to.
  • Send frequent reminders of Donor reporting deadlines well in advance to the project owners and other stakeholders.
  • Consolidate and QA the reports provided by the stakeholders and send it to Donor.
  • Document the submitted reports both in physical files and electronic archives.
  • Ensure correct format, forms and other annexes are complete before sending the reports to Donors.
  • Report to the Grants Manager on the status of the ECHO grant and compare records on a quarterly basis.

ABOUT YOU
The desired candidate must be able to conceptualize and articulate DRC vision and have the strong oral and written communication skill required to translate the vision into tangible action. The incumbent is expected to have extensive donor, government and partner engagement experiences.

Experience and understanding of refugee and displacement issues is an advantage and ideally the candidate will have a good understanding of the region.

In this position, you are expected to demonstrate each of DRC’ five core competencies:
i. Striving for excellence: You focus on reaching results in a fast paced environment
ii. Collaborating: You lead initiatives and processes by involving relevant parties and encouraging feedback.
iii. Taking the lead: You take ownership and initiative while setting high standards
iv. Communicating: You listen to other stakeholders and staff; and you communicate concisely and persuasively
v. Demonstrating integrity: You act in line with DRC’s vision and values.

QUALIFICATIONS

  • Bachelor’s Degree in Finance or Accounting and final certification in CPA or ACCA
  • A minimum of three years’ work experience in finance or accounting in INGOs.
  • Excellent knowledge in preparing major international donor reports.
  • Knowledge and experience of working with Echo, EU donors.
  • Working knowledge and experience in grant management in Consortium.
  • Possess strong analytical and conceptual skills.
  • Show commitment to accountable practices.
  • Knowledge of working in challenging environments.
  • Proven ability to manage large varied workloads and deal constructively with stress and periods with long hours.
  • Proven ability to prioritize tasks, meet deadlines and work with limited supervision
  • Proactive, stable and robust character and a good team player.
  • Excellent communication skills, calm and a good sense of humor.
  • Excellent interpersonal skills and demonstrated ability to establish effective working relations at all levels.
  • Fluent in written and spoken English

GENERAL

Commitments:
DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework into the work of DRC

CONDITIONS

Availability: Immediately

Duty station: Kampala-Uganda with frequent travel to field locations (50%)

Reporting: Reports to ECHO consortium manager, Head of Finance & Administration. Directly supervised by the Senior Finance Officer based in Kampala.

Contract: 1 year contract dependent on both funding and performance. Salary and conditions in accordance with the Danish Refugee Council’s Terms of National staff.

How to apply:

Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post.

We only accept applications sent via our online-application form on www.drc.dk under Vacancies.

Please forward the application and CV, in English through the online application on www.drc.dk under vacancies no later than 31st July 2017.

If you have questions or are facing problems with the online application process, please contact job@drc.dk.

For general information about the Danish Refugee Council, please consult www.drc.dk.

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