Uganda: Learning Video and Document Development Consultancy

Organization: Mercy Corps
Country: Uganda
Closing date: 31 Aug 2016

Expression of Interest (EOI) – Professional services to Teach/Enable the GHG Team to use video and other documents

to showcase GHG impact and learning.

Background:

Mercy Corps is a secular INGO that has worked to alleviate poverty and oppression in transitional environments since 1979. Operational in Uganda since 2006, Mercy Corps implements programs designed to promote, good governance, peace, food security, and economic development across Northern Uganda.

Since 2012 Mercy Corps has been implementing the USAID funded Growth, Health and Governance program in Karamoja, Uganda. The goal of the program is to improve peace and food security in Karamoja through an integrated, gender-sensitive approach focused on three strategic objectives:

SO1: Livelihoods Strengthened

SO2: Nutrition among children under two improved

SO3: Governance and local capacity for conflict mitigation improved

Activities are implemented in the Karamoja districts of Kaabong, Kotido, Abim, Amudat and Nakapiripit.

The purpose of this contract opportunity is to build the capacity of GHG staff in video creation whilst providing opportunities for programmatic learning through visual content for both internal and external use.

Consultant Objectives:

Mercy Corps seeks a service provider who can conduct training on video content production; supporting the GHG team to generate programmatic learning through video content gathering; and produce videos based on this learning for both internal and external distribution. The purpose of this is to:

  • Generate and share learning from activities implemented under GHG
  • Demonstrate impact
  • Build the capacity of team members to gather quality video content

Consultant Activities:

· Preparation report including 1) applied methodology to identify effective research questions to be addressed, 2) proposed methodology and protocols for video content gathering & production, 3) guiding questions to support the generation of learning through video gathering

· Conduct a workshop on video capturing and production for up to 15 staff members in Kotido

  • Provide technical support during periods of video content gathering
  • Support with the compilation, review and analysis of video content collected by field teams

· 1-3 learning workshops conducted with GHG staff based on gathered video content

· Assistance to further develop 2 – 3 videos and 2 – 3 learning documents for external distribution

Consultant Deliverables: (the listing below should serve to inform applicants’ budget proposals, which should preferably be organized based on these deliverables. This will help inform Mercy Corps’ final decision regarding level of effort and payment schedule.)

· Preparation report including 1) applied methodology to identify effective research questions to be addressed, 2) proposed methodology and protocols for video content gathering & production, 3) guiding questions to support the generation of learning through video gathering

· Training report(s) and attendance sheets (the number of trainings will be negotiated through the contracting process and based on applicant recommendations)

· 2-3 videos for external distribution based on GHG activities and learning

· 2-3 learning documents based on gathered video content

The service provider will work closely with:

GHG CoP, M&E Manager, Field Program Staff, GHG Program Management Advisor

Qualifications

· Technical expertise in video production, particularly in areas with limited access to technology and individuals with little prior knowledge (30 points)

· Experience documenting learning through video content. Experience with INGOs preferred. (30 points)

· Strong participatory facilitation and training skills. (10 Points)

· Experience in Uganda, in particular Karamoja, preferred (points)

· Demonstrated cultural sensitivity (10 Points)

· Locally based service providers are encouraged to apply (10 points)

How to apply:

Submissions:

Interested parties should complete an EOI form/Proposals and submit electronically to the following address; ug-bidding@mercycorps.org or submit a hard copy at Mercy Corps offices on Ggaba Road, Embassy Plaza 4th Flour. by 05:00pm on Wednesday 31st August 2016**.

For any queries relating to this EOI, please write to the email address provided above.

For EOI forms please send an email to ssamuel@mercycorps.org

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Uganda: Junior Programme Officer Finance Projects

Organization: Horizont3000
Country: Uganda
Closing date: 31 Aug 2016

HORIZONT3000 Austrian Organisation for Development Co-operation is an International NGO in the field of development co-operation. It assists partners through financial support and provision of technical assistance. The Regional Office East Africa in Kampala has a vacancy for a

Junior Programme Officer Finance Projects Kenya, Tanzania, Uganda

The Junior Programme Officer provides support to successful project implementation within timeline, procedures and within defined budget frames. The successful candidate will support the HORIZONT3000 Regional Office East Africa in financially monitoring project interventions in the area of rural development, natural resource management and human rights / civil society and climatic change in Kenya, Tanzania and Uganda. The Junior Programme Officer reports to the Senior Programme Officer Finance Projects.

Duties

  • Support in planning and financial monitoring of the projects in cooperation with the Senior Programme Officer.
  • Conduct monitoring field visits to strengthen the institutional capacity of project partners with special attention to financial management.
  • Provide technical assistance to project partners in financial planning, forecasting, analysing financial data and support financial monitoring reports.
  • Support inventory management and setting up of systematic filing systems in cooperation with the Senior Programme Officer.
  • Support local project partners to operate in line with HORIZONT3000’s and donors’ requirements (i.e. reporting deadlines, procurement procedures and practices, etc.).
  • Review all project activity reports incl. audits for completeness and correctness before submitting them to the Senior Programme Officer.
  • Translation, proof-reading and editing of documents as required using Kiswahili and English
  • Assist the process of conducting project evaluations and financial audits.
  • Assist in strategic planning, identifying new project opportunities, support project assessments, and designing new project proposals in the fields of rural development, natural resource management and human rights / civil society and climatic change.
  • Assisting the Senior Programme Officer in all other requirements.

Qualifications

  • Excellent English writing skills and very good command of Kiswahili with work experience in Kenya, Tanzania and Uganda.
  • Degree in Financial Management.
  • Practical experience in financial management in particular in elaborating periodical budgets, financial forecasts, analysing and compiling financial reports, auditing as well as procurement procedures for at least 4 years.
  • Competent in compliance management.
  • Practical field experiences in conducting financial monitoring visits.
  • Operational experience in development co-operation, preferably in an NGO with competences in financial management (mandatory) and in at least one filed of rural development, natural resource management and human rights / civil society and climatic change.
  • Good practical knowledge of MS-Office, Quick Book or Account Pro or similar.
  • Well organised, result oriented and a strong team player.
  • Strong communicational and organisational skills.
  • Professional behaviour a high degree of self-initiative and self-motivated.
  • Resilient to withstand long distance & frequent travels in Kenya, Tanzania and Uganda.

Competences in the following fields will count as an additional value:

  • Providing capacity building in financial management and bookkeeping to project partners.
  • Experience with audits, base line studies and end line studies as well as M&E.
  • Practical experiences in project proposal writing and implementation of EU-funded projects.

Terms of service

The Junior Programme Officer forms part of the team at the Regional Office East Africa in Kampala. And will be based in Kampala. The position requires frequent visits of up to two weeks to Kenya and Tanzania as well as to Uganda with overnight stays up-country.

How to apply:

Send your typed application including cover letter, curriculum vitae and copies of relevant academic certificates and references by email to: harriet.kalusigarira@horizont3000.org until August 31st 2016.

For further information check the HORIZONT3000 East Africa website:

http://www.horizont3000.at/en/eastafrica

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Uganda: Deputy Head of Programs (for Ugandan Nationals only)

Organization: Catholic Relief Services
Country: Uganda
Closing date: 01 Sep 2016

Background

Catholic Relief Services (CRS) carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS is an international non-governmental organization (NGO) supporting relief and development work in over 93 countries around the world. CRS programs assist persons on the basis of need, regardless of creed, ethnicity or nationality. CRS works through local church and non-church partners to implement its programs.

CRS has worked in Uganda since 1965, initially providing emergency assistance to Sudanese refugees living in the north. Over the years, CRS has expanded its programming to also address development needs in western, central and eastern Uganda. CRS’ projects in Uganda currently include agriculture, health (including OVC), microfinance, peacebuilding and youth. CRS Uganda implements its programs through partnerships with local organizations, including the Catholic Church, other faith-based organizations and community entities for maximum impact and sustainability.

Primary role

The Deputy Head of Programs (DHOP) is responsible for assisting the Head of Programs (HOP) to ensure program quality of CRS Uganda programming. S/he will support the integration of lessons learned and promote adaptive management and a learning environment. The DHOP will work in collaboration with the Business Development Specialist to mobilize sector team leads to develop new projects in partnership with local implementing partners. S/he will ensure that CRS programming meets Government of Uganda (GOU) standards and adheres to CRS and international program quality standards. The DHOP will support sector team leads to ensure cross-cutting issues contributing to overall program quality are systematically incorporated into CRS Uganda approaches and systems.

In addition, s/he will work with the Head of the Monitoring and Evaluation Department to ensure projects maintain high standards of monitoring and evaluation, accountability and learning and incorporate information and communications technology for development (ICT4D). S/he will work with the program team to manage up-to-date and accurate project tracking information on all projects, both internally and through the CRS tools: Global and Gateway. The DHOP will assist the project managers and sector team leads with financial tracking of all project activities and sit in on Budget Comparison Report (BCR) review sessions monthly to offer recommendations and ensure program and finance staff follow up on the previous month’s action points. The DHOP will ensure project managers within his/her unit are supporting grant management of local implementing partners. The DHOP will serve as Acting HOP, as requested and when necessary and support the development of technically sound proposals that respond to new funding opportunities and responsive to the needs of the poorest and most vulnerable populations in Uganda.

Primary Responsibilities

Project Management and Program Quality

  1. Responsible for managing a portfolio of sector team leads, supervising their teams to:

a. Develop realistic work plans that meet donor requirements.

b. Submit all donor narrative and financial reports on time, ensuring targets are met on time and financial expenditure according to donor guidelines and within budget.

c. Communicate and coordinate with donors and partners in a professional manner guided by CRS Partnership Principles.

d. Participate effectively in sector and regional Working Groups, taking leadership positions as possible.

e. Regularly hold team meetings with their staff (checking progress, reviewing detailed implementation/work plans, reviewing budget expenditure and checking that MEAL systems are in place and functioning).

f. Hold monthly BCR and detailed budget drill down meetings with staff and ensure action items from previous month have been acted upon.

  1. Responsible for managing the CRS Uganda library of current curriculum for all programming interventions, ensuring the curriculum is supported by GOU and CRS Agency standards and International Minimum Standards.

  2. Coordinates with the programs team to keep updated project tracking records and ensures appropriate information is uploaded onto Gateway (CRS on-line project database) on time and accurately.

  3. Ensure that programming activities effectively incorporate gender-sensitive programming, Integral Human Development framework, child protection and humanitarian accountability within activities.

  4. Prioritize community participation throughout the programming process and ensure interventions address community-identified priority needs.

  5. Ensure regular monitoring visits are made to project sites to review progress with project staff and coordinate with partners and other stakeholders. Address issues that arise in coordination with team. Travel per month is based on project needs but is estimated at 25-30% per month.

  6. Support a culture of shared learning through documentation of lessons learned, promising practices and other project documents which can be published or shared externally.

  7. Provide timely feedback to team on quality of narrative and financial reports and ensure recommendations are incorporated.

Coordination and Representation

  1. In coordination with Sector Team Leads, coordinate hosting Regional Technical Advisors (RTA) and Senior Technical Advisors (STA) for technical assistance, respond to recommendations made and offer innovations where appropriate.

  2. Foster linkages and develop relationships with other Project Managers at other international NGOs to share ideas and ensure CRS programming initiatives are competitive.

  3. Initiate and nurture linkages with relevant government ministries, local government authorities, international and national non-governmental organizations and international organizations.

  4. Represent CRS Uganda in relevant national-level forums, conferences and working groups as appropriate.

  5. Regularly report progress on activities to HOP through a variety of communication mechanisms, keeping communication professional and results-driven and maintaining proactive communication in all areas of responsibility. Success of the position will depend on the level of communication and coordination and organization skill of the individual holding the position.

Program Compliance/Financial Management

  1. Ensure all budgets within portfolio are managed according to donor and CRS guidelines.

  2. Ensure budgets are not underspent and make timely adjustments through approved realignments as required.

  3. Sit in on BCR reviews for projects and track follow-up on the actions noted monthly.

  4. Ensure Sub Recipient and CRS financial policies are adhered to for all staff supervised.

  5. Ensure close collaboration with compliance, finance and operations teams during audits for program activities. Follow up on recommendations reported.

  6. Assist Project Managers to respond to partner and CRS financial and compliance reporting and budget development. Mentor project managers in budgetary skill development.

HR Management and Supervision

  1. Directly supervise Sector Team Leads as required. Note that portfolio of projects supervised are subject to change.

  2. Ensure all project staff is managed according to CRS Performance Management System. Ensure appropriate technical skills and capacity are available to meet project needs.

  3. Support the recruitment of CRS staff for projects and ensure adequate recruitment oversight for partner program staff in consultation with the implementing partner(s).

  4. In coordination with the HOP, hold regular staff meetings to foster strong teamwork, creative problem solving, communication and holistic thinking.

  5. Assist with CRS and partner staff learning, training and development. With the HOP and Country Representative (CR), identify opportunities for staff to conduct TDYs or participate in learning or trainings outside of Uganda.

  6. Facilitate learning or mentoring sessions with staff.

Strategic Issues and Growth

  1. Assist with the development and achievement of CRS Uganda’s Strategic Program Plan.

  2. Contribute to the development and review of CRS proposals. Ensure gender and MEAL proposal requirements are met on time during proposal production process. Participate in internal review committees for proposals as requested.

  3. Contribute in collaboration with the HOP to proactive networking with other (I)NGOs, donors and stakeholders; participate in regular business development meetings as needed.

Partnership Management

  1. Provide guidance and support to project managers/officers and Partner Directors.

  2. Assure the implementation of CRS partnership tools, such as the partnership scorecard.

  3. In consultation with the Program Directors and Finance Department, lead the development of a partner capacity-building approach for the country program, assure implementation and monitor and report on progress.

  4. Ensure staff provide partners with substantive and timely feedback on reports and budget expenditure.

  5. Undertake field visits to solicit partner and community feedback on project progress and challenges, to address partner queries and to enable solve implementation issues.

Other

  1. Carry out other duties as designated by the HOP.

Agency-wide Competencies (for all CRS Staff)

These are rooted in the mission, values and principles of CRS and used by each staff member to fulfill his or her responsibilities and to achieve the desired results.

  1. Serves with Integrity

  2. Models Stewardship

  3. Cultivates Constructive Relationships

  4. Promotes Learning

Program Manager Competencies

These are rooted in the mission, values and principles of CRS and used by each program manager to fulfill his or her responsibilities and to achieve the desired results.

  1. Sets clear goals and manages toward them

  2. Collaborates effectively with staff and stakeholders

  3. Manages financial resources with integrity

  4. Applies program quality standards to project design and organizational learning

Supervision and Coaching/Mentoring Responsibilities

The DHOP directly supervises Sector Team Leads in the areas of Agriculture and Livelihoods, Microfinance, Health and WASH and will participate in the hiring of future programming staff. S/he will provide support in mentoring to all programming staff and will review their annual performance appraisals.

Key Working Relationships

Internal: CR, HOP, Head of MEAL Department, Business Development Specialist, Operations Team, East Africa Regional Office (EARO) DRD/PQ, EARO RTA.

External: National and international NGOs; regional and international research agencies; civil authorities; donors; and, UN agencies.

Qualifications

  1. Master’s Degree or equivalent experience in International Relations or Economics/Social Sciences or other relevant field;

  2. Minimum of ten years of prior management experience of USG and other external donor funding, preferably managing a portfolio of at least $500,000 over a 12-month period, for humanitarian and development assistance, preferably with an international NGO;

  3. Minimum eight years of progressive management responsibility, including supervising and mentoring multi-sectorial teams;

  4. Prior experience managing and reporting against budgets and in narrative form required;

  5. Prior experience with gender and MEAL development and integration in programming;

  6. Proven leadership and inter-personal skills with ability to build and motivate diverse and talented teams;

  7. Experience with participatory methods and partnerships;

  8. Proven ability to think strategically;

  9. Demonstrated proactive nature in resolving problems and leading a productive, committed team;

  10. Flexibility to work both in a team and independently;

  11. Cultural sensitivity, patience and flexibility;

  12. Demonstrated personal accountability and driven to serve others;

  13. Excellent English language oral and written communication skills;

  14. Experience working in a variety of developing environments required;

  15. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint and Outlook) required;

  16. Excellent, proactive communications and coordination skills essential;

  17. Willingness to work extended hours, dependent upon the task deadlines; Ability and willingness to travel regularly both nationally and internationally as needed.

How to apply:

Please Note: This position is for Ugandan nationals only. Applicants should submit cover letter, CV and three work references (names and contact information only) to ug_recruitment@crs.org by 1stSeptember, 2016.

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